60% - Facilities Administrator & Executive Assistant ResponsibilitiesOversee Office Operations: Responsible for the day-to-day maintenance and operation of the Drummond Office, including office supplier management and building administration relationships.Manage Executive Agenda: Combine aspects of both facilities administration and executive assistance to ensure smooth office operations and executive support.Schedule Management: Manage practice schedules and calendars, including meeting coordination and scheduling.Meeting Coordination: Coordinate internal and external meetings (pre-meeting, meeting, post-meeting), including logistics (technology, catering, scheduling), drafting agendas, preparing meeting materials, and coordinating other details to ensure leadership is fully prepared.Meeting Documentation: Attend meetings, take detailed notes, create and distribute minutes, and proactively ensure follow-through on action items.Correspondence Drafting: Draft well-written, concise, accurate, and tailored correspondence, including emails, letters, and other communications.Travel Arrangements: Make domestic and international travel arrangements, generate detailed itineraries, and ensure all necessary international travel documentation is current.Expense Management: Assist executives with expense tracking, reporting, and account reconciliation.40% - Work Proposal and Financial ManagementProposal Management: Work closely with executives to create, manage, and submit work proposals.Engagement Letters & Invoices: Collaborate with the Accounting & Finance Department to draft and send engagement letters, prepare client invoices;Generate time reports for engagement teams, update project budgets, assist with accounts receivable, billings, invoices, etc., and track and monitor practice expenses.

Using USG automated processes to eliminate Task repetition and Agile Frameworks to develop a visionary, forward thinker, and quick understudy with an aptitude to learn to anticipate the needs of the office, and those individuals supported by me. Excellent interpersonal skills, and ability to handle a large workload and multiple tasks simultaneously.60% Track Maintenance and Repairs requests: Receive maintenance and repair requests from personnel at all levels of the Embassy via the computerized maintenance management system program for all Government owned and long/ short termed leased properties and distribute them to the appropriate shop for action.Process the auto generated preventive maintenance requests and deliver them to the Engineers for action.Contact leased property landlords when repair/ service requests require the landlord to take action. Coordinate between the tenant and the landlord for access to the property.Generate weekly; monthly reports, including printouts that include statistics on approved, outstanding, and completed work orders, labor hours and materials used for the Manager and Engineers review so section performance can be evaluated.Show a good working knowledge of an active office environment, thoroughly familiar with reporting structures and the standard office hierarchy.40% Assist the Senior Facility Manager and Engineers with:Helping in creating and developing the yearly budgets along with the Supervisor.Act as sub-cashier for the facility management office. Responsible and accountable for upwards of US 500 when needed. Maintaining accurate records and reports. Coordinate cash replenishments.Process small project contractor and Building Maintenance Expense vendor invoices and prepare the same for the Senior Facility Managers signature prior to delivering the same to the Financial office for payment.

As an Australian student visa facilitator, I provided factual and up-to-date information on the Australian visa procedure and culture. Visa facilitation is an important part of the process for those who are eager to travel abroad to any center of higher learning for studies that will help them obtain a highly accredited and recognized degree in order to gain the best insights into ones personal, intellectual, and professional roles that is required to play at various stages of student’s life.Using Agile Methodologies - Scrum and Kanban and Zoho CRM platform to:20% Aided over 400 customers seeking student visas (500) to Australia by ensuring that their profile is acceptable for visa approval through legal and documentation processes, increasing the likelihood of immigration for study, work, travel purposes.20% Oversee and manage the processing of each of these applications, which includes reviewing complex and sensitive information, civil documents, assisting applicants with form completion20% Advise students about documents required by immigration authorities of Australia, as lack of any document may result in refusal of visa application. With over 8 years of professional experience, I prepared a visa file according to the guidance of immigration authorities. 20% Revising and-or writing the Statement of Intent, assisting students to write their study plan and checking them to increase the chances of successful visa application. The Statement is a very important part of visa application.20% Respond swiftly and accurately to a wide range of challenging consumer inquiries and complaints while remaining pleasant. To complete the process of visa, the student is required to go through different phases, which require having precise information, accurately filled out visa application form, perfectly-made ready documents – which need to be attached with the visa application form, precise amount of visa fee, and Medical examination.

I am an advocate for cultural exchange and foreign education. An internationalist with 8 years of experience working for Department of State-designated J1 visa sponsors. Ive facilitated over 3000 J-1 visa programs in the U.S, as well as arranged innumerable cultural events and activities using the Agile Scrum Method.20% Organizing, coordinating, and managing program events: outreach, pre-departure and arrival orientations, study tours, board meetings, and related activities in Brazil and the U.S.20% SCRUM skills on Managing students, State Department, U.S. Academic institutions, and other agencies concerning program-related matters. Assisting candidates interested in applying for the Fulbright; Managing the application selection process, implementing, and giving technical support for grantees and visa procedures; Led a group that range 100 students per year.15% Conducting interviews, setting up meetings as part of recruitment process of Brazilian students. Acting as application content and documentation reviewer.15% Collaborating with the IT team in developing monitoring systems to produce statistics reports.15% Developing and implementing diversity and inclusion initiatives through the social media recruitment process for underrepresented populations that have the lowest index of applications in Brazil. Evaluating data and courses of action to reach logical, pragmatic decisions.10% Elaborating and reviewing statistical, narrative reports and fact sheets to the Board of Directors.creating program and workshop materials, call for applications and manual revisions.5% Cashier for events, and travel events:Up to 25k USD per event for the Pre-Departure Orientation in São Paulo (2015, 2016, 2017, 2018, and 2019).Up to 50k USD for a Study Tour in September 2019 to visit nine U.S Universities to widen the range of potential cooperating U.S. institutions for a program of engineering studies.Up to 25k USD for a second round Study Tour in the U.S. (February 2022).

20% Coordinating research and lecture projects developed in Angola, Argentina, Cape Verde, Chile, Colombia, Cuba, Haiti, East-Timor, Mozambique, Paraguay, and Uruguay;20% Analyze, Fill out and request payment for the Financial Aid for Educational/Research Project - (AUXPE) which is an instrument for transferring financial resources allocated in the office budget to the professor or researcher, including per diem, air transportation, and office budget.20% Managing the application selection process through the BR Government SCBA Platform, implementing and giving technical support for 400 grantees and coordinators from research groups.Projects:2010/14: Pró-Haiti Emergency Program: undergraduate grants for students from Port-au-Prince to study in Brazilian Universities.2011/14: CAPES/ MES-Cuba Projects - exchange of researchers and students between Brazil and Cuba.2011/14: CAPES/ MINCYT- exchange of researchers, scholars, and PhD students in Argentina and Brazil;2012/13: MARCA: Accredited mobility consortium for Undergraduate Students in LATAM.2013/14: PQLP/ CAPES - Portuguese Language Teaching in East Timor.2013/14: CAPES/ AULP - an initiative of the Brazilian cooperation and their counterparts of Lusophone countries.10% Working along with program stakeholders, running large and small workshops, program events, research conferences and seminars, designing and providing technical assistance to a range of audiences, including senior government officials.10% Supervisory activities for the undergraduate interns at the section, help them in archiving and assisting external audiences;10% Providing support to the public servants, and also requesting Per Diem and transportation Vouchers though SCDP, a Structuring System that is part of the transport theme, which allows the preparation, registration, control, monitoring and management of processes for granting daily allowances and tickets during leaves of absence on behalf of the Public Administration.

Part-time position, i.e. 30 hours a week at Directorate of International Affairs, Capes.80% Archiving, Clipping and providing support to the public servants. 20% Draft call for proposals, and co-managing the application, selection and implementation processes of grants and academic programs from Latin America of the Directorate of International Affairs of CAPES.Achievements: Strong working knowledge of Microsoft Office software and Google communications; Active Directory (AD) in both perspectives.

Part-time position, i.e. 30 hours a week at the Divisão de Negociações de Serviços60%Request authorization through telegrams directly to the General Staff of the Air Force (EMAER) the Brazilian authority responsible for issuing overflight authorization, with or without landing in Brazilian territory, public military and civil aircraft, or aircraft carrying explosives and / or military material. This type of request was usually to transport Heads of State, Heads of Government or their deputies, as well as Ministers of State.20%Supporting Diplomats and Chancery Officers on the revision of telegrams, dispatches, official letters, memorandums and verbal notes through the Divisions of Itamaraty and BR Embassies;20%Providing administrative support (schedule meetings) to the diplomats and chancery officers at the “Division of Services” (DNS).Achievements: Develop the ability to organise time, coordinate and prioritise multiple tasks, follow directions and complete tasks in an effective manner.