My role as an Executive Assistant at Turner and Townsend allows me to develop strong project management skills, ability in communication, effective and proactive organizational abilities, contributing to the overall efficiency and success of the LATAM Managing Directors office. I am responsible for a wide range of tasks such as:•Meeting Coordination: Proficiently organize and coordinate all LATAM Board meetings, Country meetings, local team meetings, including preparing agendas, reports management, and taking detailed minutes to ensure effective communication and follow-up.•Report Creation: Produce comprehensive reports using MS suites, delivering vital insights and data analysis to support board meetings, client care management, risk management and quality improvement reports.•Travel and Event Organization: Skillfully organize and manage domestic and international business trips, as well as corporate events, streamlining logistics for a seamless experience.•Email/Calendar Management: Manage the Managing Directors email inbox and calendar, ensuring prompt responses to critical communications and efficient email organization; calendaring and safeguarding the executive’s agenda, assuring a productive and effective schedule.•LATAM Meetings: Orchestrate and facilitate team meetings, town halls, fostering collaboration and teamwork, while keeping accurate records of discussions, Q&A for leadership and action items.•Internal Communications: Manage Executive’s communications to the LATAM region, demonstrating creative and proficient abilities to create newsletters, conveying important messages and fostering a sense of unity around the region; along the Business Generation team, I create client new wins bulletins and ad hoc communications, responding swiftly to urgent matters and ensuring information effectively to various stakeholders, engaging communication with the organization’s workforce.

As Executive Assistant to CEO, CFO, Operations Director, Supply Chain Director, HR Director and Sales Director, my main responsibilities at KOHLER included: •Elaborated financial reports for cash and credit card expenses, PowerPoint presentations, document and e-mail translations, daily agendas, travel itineraries, USA integrations, preparation of telephone and video conferences for Board Meetings, interviews and meetings with HQs in Kohler, WI.•Produced minutes of monthly Board of Directors’ meeting and following up with actions and tasks.•Organized and managed domestic and international business trips, including frequent visiting schedules to our headquarters in Kohler, being direct contact of the Executive Assistants in the US, having senior executive in our country reassuring professionalism and security.•Supported Sales and Marketing teams in external commercial events for brand representatives, including main event in sector, REVESTIR, visits to the Kohler factory in Brazil, internal and external training, external meetings and business dinners.•Office management: Managed receptionist, cleaning lady, maintaining proper functioning and office environment; purchased supplies, equipment, always aiming to wisely manage company’s resources and ensuring office was high-functioning and effectively run.

During my work experience at Penske, I assisted the President for Latam, CFO, Operations Director, IT Director, Legal Director, HR Director and Sales Director. My mains tasks and responsibilities included:•Organizing complex agendas for routines of daily workflow, managing schedules and appointments of President and Directors.•Arranging all aspects of Travel&Living, managing approval for any travel, flights, hotel, drivers, and car rental, always aiming the best cost and time management; events and business dinners; assured travel and office support for frequent incoming international visitors.•Managed reception, cleaning, and office administrative functions for a standardized environment.•Financial reports, translations, presentations, meeting reports, processed corporate credit card monthly payments, expense reports, appointments, greeting clients and visitors.•Scheduling of monthly meetings of General Management and Directors, preparing meeting reports and minutes for monthly Board Meetings.•Personal assistance to the President’s and Directors’ families, such as organizing trips, medical reimbursements, hiring employees, payments, easing executives of complex and time-consuming projects.

Assistant to President/CEO and to the Advisory Director of the firm.Organization of complex projects for the routines of daily workflow, managing schedules and appointments of the President and Business Director.Translation and revision of proposals, contracts, legal opinions, reports.Preparation of all travel and logistical details, meetings, special events such as regional and international conferences.Manage multiple tasks for the President and Director, such as financial reports, customer presentations and courses, payments and other support.Perform general administrative functions to other Partners and Directors.Personal assistance to the President matters.

Assistant to main partner, and three partners of the law firm.Responsible for optimization of their agenda and organization of activities and meetings.Translation of proposals, contracts, legal opinions, reports, articles and publications written by the lawyers, and the international publication Getting the Deal Through.In charge of writing, editing and sending weekly and monthly newsletters, internal and external communication.Editing client presentations.Translation of the firms website into English.Preparation of travel, business dinners, coffee breaks and general events.Registration and tracking customer information in internal system, and other requests of partners and lawyers.