Support the CEO managing his agenda/appointments, and personal accounts.Assist the Directors.Translate documents and announcements.Prepare the managing reports for the Weekly Managing meetings. Responsible for documents (English and Portuguese), presentations, follow up and answer of incoming correspondence, answer phone calls, organize and participate in meetings.Responsible for organizing the company´s national and international trips optimizing costs and time.Organize onsite and offsite events taking care of all the logistics.Support and welcome the Board members and organize the Board meetings in Brazil.Provide coaching to the Junior Administrative Assistant and to the driver.

Suport the CEO.Manage and maintain calendars. Make business travel arrangements and manage travel itineraries. Plan and coordinate events and meetings on and offsite, including preparation of meeting materials.Maintain email aliases, distribution lists and shared directories.Assist with management of departmental budget. Track purchases and generate expense reports. Ensure department bills are paid in a timely manner. Serve as point person for departmental purchases.Maintain confidential material related to employees and company operations. Coordinate with HR Records to process new hire employee paperwork. Serve as onsite support person for Facilities/Building Management, including space management, security, and emergency contact maintenance. Other ongoing activities may include shipping & receiving (incoming/outgoing) and maintaining inventory and supplies.Handles office Accounts Payable in close relationship with Neuchatel team and guarantee payments are made on a timely mannerProvide coaching to less senior Administrative Assistant.Provide meeting support. Prepare agendas, take notes and distribute meeting minutes and presentations. Track action items and communicate status.Facilitate manager and staff communication. Answer phone calls / direct (or redirect) calls. Create presentations and maintain organization charts. Develop and maintain positive working relationships with staff, internal departments and outside vendors to effectively coordinate activities and collaborate on special projects. Manage information flow within department or organization unit and communicate new corporate policies/programs that affect team members.

Responsible for assisting not only the Latam Sr. VP, but also the Country Manager, Directors and Managers.Focused on reducing costs with plane tickets and Hotel reservations helping the team to plan the trip accordingly and control the budget.Implemented Wappa, a taxi management tool, which reduced the taxi costs by 75%.Responsible for the organization of the Latam Sales meetings.Help the team with Visa procedure and Passport renewal.Organize events, responsible for all the logistics. Interact with the Marketing Department.Support visitors with Hotel bookings, transfers and agenda in Brazil.Great experience as Facility Manager, responsible for all the moving process to the new office (looking for new places, finding the architecture company, moving). Responsible for organizing the Legal Department as the focal point between the company and the Law Firm.Supervise reception and cleaning staff.Organize the Family Day in the office, where the employee´s children spend a pleasant day full of fun activities.

Support the Marketing Director & Team, concerning task distribution, interface with other departments, follow up, file control, confidential correspondence (sent/received), memos, national and international trips organization, responsible for the commitment agenda.Organize the International Gillete event in Rio, involving employees from various countries, concerning all the logistics (transfers, hotel reservations) and total support during the event.

Responsible for assisting the Latam Sr. VP based in São Paulo. Maintain the agenda up to dated, book meetings, answer calls.Welcome visitors and support them with Hotel bookings, transfers and agenda in Brazil.Organize important events, such as, press conference at the Interlagos Autódromo exposing the tractors, for customers and members of the company´s Board, being responsible for all the logistics (hotel booking, lunches, dinners, museum visits, transfers, security).Reduced costs with trips and cell phones by 20%. Compile the information received by the managers for the Sr.VP´s monthly report to be presented for the Executive Team in Duluth,GA.Responsible for the Office in São Paulo, supervising the cleaning staff.

Support the President and Directors with the secretarial routine concerning follow up, file control, confidential correspondence (sent/received), national and international trips organization, responsible for the commitment agenda.Support visitors with Hotel bookings, transfers and agenda in Brazil.Supervise the Admin Assistant.Interact with customers concerning their properties´ status.

Support the Financial & Administrative Sr. VP and the Compliance Department.Secretarial routine concerning task distribution, interface with other departments, follow up, file control, confidential correspondence (sent/received), memos, national and international trips organization, responsible for the commitment agenda.Organize meetings and interact with the audit company.Help the Finance VP with translations to Portuguese since he was native American.

Support the CEO, Directors and Managers with the secretarial routine scheduling meetings, planning trips, keeping the agenda up to dated.Participate in the Sales meetings to better understand the business and interact with customers.Organize events with the presence of the VIP Executives, responsible for all the logistics.Support the HR Manager scheduling interviews and taking care of the logistics concerning candidates outside São Paulo (air tickets, hotel reservations when necessary), checking candidate references with previous executives, benefits control (holidays, health plan), to update the company´s organization chart.Be the focal point between the Consulting Team and the Legal Department taking care of the contracts.

Assist the Operations Director with with all the secretarial routine, scheduling meetings, organizing national and international trips, support him with his personal accounts.In addition, support the Sales, Marketing and Development Business Directors as well, making power point presentations, organizing national and international trips.Support the managers and team, interacting with all the areas.Responsible for the payments, familiar with Oracle system.Answer calls and direct them accordingly.Welcome the visitors and support them while in Brazil.

To support the President and Financial Director with all the secretarial routine, concerning task distribution, interface with other departments, follow up, file control, confidential correspondence (sent/received), memos, power point presentations, national and international trips organization, responsible for the commitment agenda.Responsible for organizing events with VIP Customers.Support the Financial Team.Responsible for organizing the Legal Department as the focal point between the company and the Law Firm.Supervise and organize the driver´s agenda.

Support the Commercial Managers and Team concerning task distribution, interface with other departments, follow up, file control, confidential correspondence (sent/received), memos, power point presentations, national and international trips organization, responsible for the commitment agenda.

Support the Sales Manager with follow up, file control, confidential correspondence (sent/received), memos, power point presentations,national and international trips organization, responsible for the commitment agenda.

Support the Technical Services Department´s Manager, the Lab team, concerning task distribution, interface with other departments, follow up, file control, confidential correspondence (sent/received), memos, national and international trips organization, responsible for the commitment agenda.Organize an important event with 50 customers in Rio during the Formula 1 race.Help the Lab Team typing the specs results and sending them to the customers.Responsible for organizing the oil and wax procedures, typing/filing them in the computer.

Support the Operations Director with follow up, file control, confidential correspondence (sent/received), memos, responsible for the commitment agenda.

Strong support to the Outbound Department having acquired relevant experience in document’s translations to CODESP, correction letters and outbound documentation, to support customers and customs broker, logistic support (delivery, stock, transportation).Outstanding performance at the reception, supporting Customers, Suppliers, Brazilian and International Executives.