As an Executive Assistant for a U.S.-based Neurobehavioral Institute while living in Brazil, my role likely involves managing schedules, coordinating meetings across time zones, handling communications, and providing administrative support to executives. I may also assist with research, document preparation, and liaising with clients or partners. - Coordinate meetings, appointments, and events across multiple time zones.- Manage executive calendars and avoid scheduling conflicts.- Arrange conference calls and virtual meetings via Zoom, Microsoft Teams, or Google Meet.- Draft and manage emails, memos, and reports.- Serve as a liaison between executives, staff, and external partners.- Handle sensitive and confidential information professionally.- Prepare and edit presentations, documents, and reports.- Organize and maintain digital and physical files.- Track deadlines, action items, and follow-ups for executives.- Arrange international and domestic travel, including flights, accommodations, and itineraries.- Assist in special projects related to neurobehavioral research and operations.- Track project progress and coordinate with different departments.- Help onboard new employees or contractors.- Assist with client inquiries and patient coordination (if applicable).

- Creating timelines, milestones, and deliverables to contribute to effective project planning.- Supporting team members in completing their tasks to ensure they meet milestones.- Updating and organizing project files, such as meeting minutes and progress reports.- Using project management software to maintain charters and process flows.- Scheduling meetings, conference calls, and project-related events with team members.- Writing and distributing project-related messages, such as memos and status updates.- Seeking opportunities for process improvements and making recommendations.

- Organizing Travel Arrangements & Itineraries- Monitoring & Responding To Emails- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department- Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.- Act as a liaison between executives and internal/external parties, ensuring effective communication.- Assist with special projects, research, and analysis as assigned by the executives.- Identify areas for process improvement and implement efficient administrative systems- Maintain various records and documents for company executive(s)- Providing support to C-level executives

- Sending documents to the Treasury- Set up batches of consumer payments.- Taking control of advance payments- Operation of the internal financial system.- Posting incoming invoices in the system.

- Answering PABX calls, filtering issues and forwarding them based on the availability of each department.- Attending to the internal and external public.- Making airline, hotel, taxi, and motorcycle courier arrangements as needed, and creating spending reports for responsibility to the finance department.- Receiving daily deliveries and mail.- Schedule meetings and coffee breaks.- Organizing and maintaining the departments archives to ensure record preservation and ease of access.- Purchasing the materials, commodities, and services required in compliance with the technical standards.-Launch invoices utilizing SAP.

- Understanding clients needs and offering them customized solutions.- Responding to complaints and determining the appropriate solution.- Be innovative and dynamic in fulfilling special requests made by guests.- Monthly meetings with the team that worked with me to implement suggestions and even improve key aspects of the team. - Organize activities, excursions, transportation, etc. on the request of hotel guests.- Answering the phone, making scheduled appointments, receiving and delivering messages or letters, and redirecting calls