Manage day-to-day administrative operations at the head office and project sites to ensure efficient workflow and interdepartmental coordination. Maintain and update employee records, including contracts, Iqama details, medical insurance, and legal documentation. Coordinate with HR and Government Relations Officers (PROs) for visa processing, Iqama issuance and renewal, and other government-related procedures. Oversee staff accommodation, transportation, and mobilization logistics to ensure timely site deployment. Track and manage company assets, tools, and equipment; coordinate regular maintenance and service schedules. Handle procurement requests for office supplies, PPE, and site materials in collaboration with the procurement department. Monitor and maintain attendance, leave records, and shift schedules for administrative and site-based staff. Ensure full compliance with Saudi labor laws, company policies, and project- specific guidelines in all administrative functions. Liaise with project managers, site engineers, and other departments to support project execution through effective administrative coordination. Organize and maintain physical and digital filing systems for contracts, correspondence, and HR documentation. Support finance and accounts teams by managing administrative expenses, petty cash records, and vendor invoice coordination. Prepare and submit periodic reports on administration, manpower, logistics, and resource planning to senior management. Manage facility-related services, including office maintenance, utilities, and equipment upkeep. Serve as the primary contact for internal and external administrative communication, including interactions with government agencies and vendors.

(2 years 9 months) Assisted in managing administrative functions, including employee records, office coordination, and documentation for deployed manpower. Maintained accurate payroll records, tracked billing, and recorded project- related expenses for effective financial monitoring. Coordinated with the client (Flow) to support timely manpower deployment, ensure contract compliance, and manage workforce scheduling. Prepared and submitted timesheets, invoices, and financial documents for client billing and payment processing. Ensured adherence to Saudi labor laws and company policies in all administrative and accounting-related tasks. Monitored attendance, leave balances, and contract validity of field staff to support smooth project operations. Acted as a liaison between site staff, management, and the client to address and resolve administrative or financial concerns. Supported internal and external audits by organizing and maintaining accurate financial and administrative records. Handled procurement of office and site materials and maintained inventory logs to support ongoing operations.

(1 year 9 months) Oversee daily office operations to ensure efficiency and adherence to organizational protocols. Maintain office cleanliness, safety, and functionality, ensuring all utilities and equipment are operational. Manage organizational assets, including tagging, inventory tracking, and regular physical verification. Support procurement processes by obtaining quotations, preparing purchase requests, and liaising with vendors. Ensure timely procurement and distribution of office supplies, equipment, and other logistical needs. Maintain records of purchases, contracts, and vendor performance in accordance with donor and organizational guidelines. Supervise the usage, maintenance, and scheduling of official vehicles, including tracking fuel consumption and vehicle logs. Coordinate travel and accommodation arrangements for staff, visitors, and program activities. Oversee office security measures in collaboration with guards and external security agencies. Provide logistical and administrative support during events, trainings, workshops, and field activities. Maintain organized filing systems for administrative documents such as contracts, reports, and correspondence. Ensure compliance with organizational policies and donor requirements in all administrative functions. Prepare and submit periodic administrative reports, including asset, procurement, and vehicle usage reports. Liaise with utility service providers to ensure uninterrupted office operations (electricity, water, internet, etc.). Assist HR with onboarding logistics and workspace preparation for new staff. Coordinate with the finance team for managing administrative expenses and petty cash reconciliation.

(1 year 7 months) Oversee daily administrative operations at construction sites and offices, including facility maintenance, utility management, and office supply coordination. Manage procurement and inventory of construction materials, tools, and safety equipment, ensuring timely delivery and proper documentation. Coordinate logistics and transportation for materials, machinery, and staff between sites to support smooth project execution. Maintain accurate records of assets, vendor contracts, purchase orders, and administrative expenses. Support HR with site-level administrative tasks such as attendance tracking, accommodation arrangements, and staff documentation.