Tan Hooi Ming's Resume

Tan Hooi Ming

Financial Controller

Male

Financial Director

Live in Vietnam

Nationality Malaysia

Financial Controller
Okia Vietnam Optical Co.,Ltd
2024.04-2025.12
(2 years)
Location : Can Giuoc District, Long An Province Introduction : Okia Vietnam Optical Co.,Ltd is one of the subsidiary company from Okia Hong Kong , principally engaged in the production and sales of optical eyewear frame products. Okia Hong Kong drawing on over 20+ years of experience in the eyewear industry. Team Members : Finance Team (Chief Accountant, General Accountant, AP, Accountant, AR Accountant, Compliance, Costing Accountant) Yearly turnover : USD6 million Duties:- 1. Staff management • Supervise the grants the accounting office staff lead. • Provide for appropriate career building and professional development activities to ensure a climate of growth for all employee groups. Consider future opportunities for staff both within the institute and the university. • Routinely monitor workplace for areas where growth is needed or possible and where existing resources can be further enhanced. 2. Cash and risk management • Manage ongoing banking relationships for maximum efficiency. • Develop cash flow forecasting and maintain a long term cash forecast. • Responsible for the management of the foundation’s insurance and risk management program. • Oversee the annual insurance renewal process and ensure appropriate coverage is maintained at all times. • Ensure appropriate legal review of contracts and solicit external legal advice as required. Review finance of preferred vendors. 3. Accounting and financial controls • Manage the payroll function ensuring efficient systems, process and controls. • Manage the financial system, ensuing maximum productivity and that it meets the needs of the business today and the future. • Oversee the continuous improvement of accounting and financial processes and the development of the team with the goal to achieve best practices and optimal output. • Develop and oversee accounting policies and procedures to meet both current and future business models. • Oversee the external audit, review and analyze results and recommend for approval the audited financial statements. • Prepare the financial section of the annual report. • Oversee the cash management function, including banking relationships. • Ensure the foundation is in compliance with all internal policies and relevant regulations and ensure filings are completed in a timely manner. • Develop and oversee the internal review function to ensure that finance and operations controls and policies are complied with in the provincial and field offices. Ensure effective follow up processes are in place. 4. Leadership • Ensure the team delivers the highest standard of departmental, cross departmental and cross foundation teamwork and customer service. • Ensure optimal deployment of resources to achieve business goals. • Develop finance and accounting team goals that are fully aligned with the foundation goals. • Lead and coach the team to recruit and retain high caliber staff. • Provide coaching, guidance and support, set professional development plans to assist employees to reach their full potential through the performance management process. 5. Management reporting • Responsible for financial management reporting for the foundation. • Present monthly and year-to-date financials with accompanying analysis of results. • Develop regular reporting and analysis, including key metrics reports, and conduct ad hoc financial analysis as required. • Ensure financial management reporting tolls and processes are in place to support the ongoing and future needs of the business. • Develop and prepare a monthly management reporting package. 6. Budgeting • Lead the annual business plan development and budgeting process. • Provide ongoing financial modeling and analysis expertise to business partners. • Lead the financial modeling and analysis to support the development of long term strategic initiatives and business plans. • Lead the quarterly outlook process. Achievement : - · Successful completed VAT refund regard Investment period from Year 2023 Q3 & Q4, Year 2024 & Year 2025 Q1, total amount USD845k · Monthly report, group reporting, analysis and company performance report set up & implemented, on time submitted to BOD and Group.
Finance Director
Vietnam Furniture Resources Co.,Ltd
2019.06-2024.03
(5 years)
Location : Thuan An City, Binh Duong Province Introduction : Vietnam Furniture Resources Co.,Ltd is one of the subsidiary company from Markor International Home Furnishings Co.,Ltd is one of the a China-based company, principally engaged in the production and sales of furniture and home improvement products. Markor is listed on Shanghai Stock Exchange market. Team Members : Finance Team (Chief Accountant, General Accountant, AP/AR Accountant, Compliance, Costing Accountant) Yearly turnover : USD40 million Duties:- · Accountable for full spectrum of company’s finance, accounting, costing, audit and tax function to ensure timely and accurately reporting of financial result. · Direct and manage the processes for budgeting and credit control, investment of fixed asset management, cash flow projection, financial forecasting and exercise control to ensure capital & Operation expenditures are within budgets. · Effectively and efficiently working with tax agent auditor company secretary and bankers and all other relevant parties. · To provide timely management account, financial report and analysis in synchronization with HQ methodology for decision making. · Review monthly forecast and annual budget to ensure timely, reliable and accurate reporting. · Monitor and analyses monthly results against budget. · Manage cash flow forecast, funding, compliances and treasury risks guided by policies and procedures. · Undertake any ad-hoc assignments as and when required. Achievement : - · Achieved company profit from year 2020 – 2022 (Budget & Cost control, cost saving plan) · Monthly report, group reporting, analysis and company performance report implemented, on time submitted to BOD and Group. · Cash flow management has been stable and receivable has been prompt. Suppliers payment, Social Insurance, Labor Union, Personal Income tax all on time payment. · Successful to implemented offshore and expanded local bank loan for company. · Implemented VAT refund by every quarter. · Department SOP, company internal control and risk management implemented.
Finance Manager
Amanda Foods Vietnam Ltd
2017.03-2019.02
(2 years)
Location : Bien Hoa District, Dong Nai Province Introduction : Amanda Foods Vietnam Ltd is one of the subsidiary company from Marine Harvest Group. Marine Harvest ASA is one of the largest seafood companies in the world, and the world’s largest producer of Atlantics salmon. Marine Harvest is listed on the Oslo Stock Exchanges (OSE) and its share also trade on the US OTC market. Team Members : Finance Team (Chief Accountant, General Accountant, AP/AR Accountant and Costing Accountant) Yearly turnover : USD10 million Duties:- · Issue timely, complete and quality financial statements or information. · Ensure compliance with IFRS for all reporting to local, regional and group management. · Provide meaningful and useful analysis of business performance to be able to support the organization in better management of its financial goals achievement. · Lead annual budget process. · Responsible for good quality weekly EBIT forecasts. · Analyze and understand variances from the budget and report significant issues to management / Regional Office. · Provide for a system of managing and tracking Plant P&L KPIS and make recommendations in achieving greater cost efficiencies. · Provide financial analyses as needed, in particular for capital investments, pricing decisions, and contract negotiations. · Work closely with all departments in identifying cost and performance drivers. · Tax Planning. · Ensure adequate review and control of standard cost of products and ensure that pricing of the processing services are accounted for correctly. · Ensure timely and review of actual processing costs per product against standard costing to understand deviations and make appropriate recommendations to correct deviations or improve our cost performance. · New business evaluation and justification. · Agree and ensure new business operations flow are set up and accounting entries /processes are defined. · Tracking of investments against planned ROI. · Coordinate the provision of information to external auditors for the annual audit. · Comply with local banking regulations. · Comply with local, state, and federal government reporting requirements and tax filings. · Oversee the full suite of accounting and controlling activities to deliver the highest quality of service and support to the local and finance organization. · Maintain a documented system of accounting policies and procedures and make changes to improve and comply within Group and Regional set framework. · Ensure adequate and robust control system (not just finance controls but also operational controls–ajoint effort with Operations Manager) which is important for SOX compliance, efficient transaction-processing operations, and adherence to local, regional and group regulations, policies and standards. · Maintain a strong working capital and cash management focus to ensure optimal use of working capital and cash. · Ensure good control and safeguard of inventory. · Work with various Department Heads in providing financial advisory and support in helping them to deal with any financial and operational issues (where it deemed fit). Job done VAT refunded from April 2016 until March 2018, amounting USD950,000 - New local accounting software implement to align with group ERP system. - Restructured Finance Teams, setting department goals and KPI. - Represented by Vietnam entity presented finance result at Finance Asia Meeting - Improved internal control for all departments. - Cash flow management has been stable and receivable has been prompt.
Financial Controller
Huaxing
2015.06-2017.01
(2 years)
Location : Tay Ninh & Go Dau District, Vietnam Introduction : Huaxing Vietnam is a lighter manufactures was founder by Lei family from China and is one of the world’s top 10 disposal lighter manufacture. Start from 2012, Flamagas company from Spain joint venture with Lei family, to maintained excellence though our product’s quality, safety and competitive pricing. Team Members:2Finance Team for 2 factory (Finance Manager, Chief Accountant, General Accountant and Cashier) Yearly turnover : USD25 million Reason for leaving : No fulfilled benefit agreed before and working place distance problem, daily travel from Ho Chi Minh to Tay Ninh and Go Dau District, 140km per day Duties:- · Reviewing monthly report as VAT, PIT, CIT and FCT in accordance with current tax laws. · Reviewing payment vouchers, petty cash vouchers, receiving vouchers, journal vouchers and VAT invoices. · Preparing and analysis monthly costing report. · Dealing with the external auditor for the yearly financial report. · Coordinate with other department for closing schedule. · Consulting for accounting issues during the month end closing. · Organize monthly stock take. · Preparing yearly budget. · Others daily and monthly duties requested by the HQ Chief Financial Officer. Achievement : - November 2016 – Successful completed regard company fire incident insurance claim amounting USD1.1 million. December 2016 – Successful completed regard the container stolen incident in US insurance claim amounting USD150,000
Finance Manager
Sing Industrial Gas Vietnam Co.,Ltd
2014.05-2015.04
(a year)
Location : Ben Cat District, Binh Duong Province, Vietnam Introduction : Sing Industrial Gas Vietnam established in 2012, and specializes in the manufacturing of Liquid Oxygen, Liquid Nitrogen, Liquid Argon and Acetylene gas. We also render the refilling of gas cylinders for compressed Oxygen, Nitrogen, Argon, Carbon Dioxide (CO2), Dissolved Acetylene (D.A), mixed gases and Ethylene as well as the supply of both loose cylinder and pallet refills. SIG Vietnam was founder by Sing Swee Bee Enterprise Pte Ltd from Singapore. Team Members : Finance Team (Chief Accountant, General Accountant, Costing, Payable, Receivable and Billing), IT Team (Department Head & IT Staff), HR Team (HR Manager, HR Assistant & Admin) Yearly turnover : USD35 million Reason for leaving : Reject the offer transfer to Thailand factory because without any additional allowance Duties :- · Reviewing all vouchers including payment vouchers, petty cash vouchers, receiving vouchers, journal vouchers and VAT Invoices. · Preparing monthly management reports, variances analysis as required. · Reviewing monthly reports as following: VAT, PIT, CIT and FCT in accordance with current tax laws. · Ensure the completion and filing of all required tax returns and the submission of payment for the related amount of taxes due to the various taxing authorities and getting VAT refund. · Ensure the proper receiving and payment of cash and the monitoring of cash balances to ensure good cash controls and safeguards and that there is an adequate amount of cash available for proper and efficient company operation. · Monitor cash requirement, flow of cash transactions, and daily cash balances. · Checking all kind of expenses over according to production norm. · Ensuring all revenue/sales & expenses are properly recognized in a timely manner and explainable. · Consulting for accounting issues during the month-end closing. · Maintain general ledger that corresponds with Vietnam regulations. · Dealing with other departments for closing schedule. · Maintain the costing system incorporate work centers, product routings, bills of materials and labor. · Obtain date from all departments to prepare management report. · Others daily and monthly duties requested by the HQ Finance Manager.
Financial Controller
Timatex Vietnam Co.,Ltd
2010.12-2014.03
(3 years)
(Titi Latex Sdn Bhd is a parent company of Timatex Vietnam Co.,Ltd) Location : Thu Duc District, Vietnam Introduction : Timatex Vietnam Co.,Ltd which is mainly producing compound rubber, we have been long term reliable business partner for Japanese, US, European, South American, Middle East market. Timatex Vietnam was founder by Titi Latex Sdn Bhd by Lim family from Malaysia. & HQ Financial Controller) Team Members : Finance team (Chief Accountant, General Accountant), HR team (HR executive, Admin staff) Yearly turnover : USD 1.5 billion Reason for leaving : Business shut down Duties :- · Control company management account and analysis job done by Chief Accountant, preparing group management account and direct report to Chairman and Group Financial Controller before dateline. · Checking all report submit to Authority Government Department Vietnam before dateline (Tax Dept, HEPZA Dept, Statistics Dept, Ministry of Finance) · Preparing monthly costing report. · Control admin dept including lab office, maintenance dept and purchasing dept. · Control Human Resources Dept, payroll checking, including social insurance for employee, personal income tax, foreigner working permit and recruitment. · Update all new regulation to headquarter. · Dealing with local banker to get better exchange rate. · Dealing with external auditor for the yearly Financial Report. · Organize weekly and monthly stock take. Achievement :- · August 2011 - Company missing VAT Invoice book more than 21 books and the case involve to police investigate, tax department HCM and Hanoi for checking. Company successful be excluded this criminal case. · June 2012 - Company facing 100% environment tax paid for our packaging bag. Deal with Tax Department in Hanoi and Ministry of Finance Department in Hanoi, company successful be excluded this tax. · October 2012 - Field audit team from Hanoi Investigate Department, company successful reduced the tax pay from USD130,000 to USD4,500. · December 2013 - Experience deal with Environment Department for control factory smelling problem, company successful installing recycle system to achieve the Authority Department requirement.
Accountant
Titi Latex Sdn. Bhd.
2010.01-2010.12
(a year)
(Timatex Vietnam Co.,Ltd is a subsidiary company of Titi Latex Sdn Bhd.) Location : Seremban, Negeri Sembilan, Malaysia Introduction : Titi Latex Sdn Bhd was founded in 1988. The Company's line of business includes the manufacturing of industrial rubber goods, rubberized fabrics, and miscellaneous rubber specialties. Yearly turnover : USD3 billion Reason for leaving : Internal transfer - base on Timatex Vietnam Co.,Ltd Duties :- · Analysis and control full set management account done by executive. Preparing group management report and submit to Financial Controller before dateline. · Preparing monthly costing report. · Dealing with external auditor for yearly financial report. · Preparing tax computation and submit to Tax Department before dateline. · Internal audit checking for other branches factory located Thailand, Indonesia, Vietnam and China. Achievement :- · June 2010 - Successful to reduce tax paid and penalty for the company from RM2,100,000 to RM700,000 and successful dealing with Tax Department settlement by 24 months installment plan.
Head of Account Dept
Best Wood Furniture Trading Sdn. Bhd.
2007.03-2009.12
(3 years)
Location : Seremban, Negeri Sembilan, Malaysia Introduction : Best Wood Furniture Trading was founded by Loh family in 1991, imported many kind of furnishing from China and sold in Malaysia market. (report to Director) Yearly turnover : USD 1.5 million Reason for leaving : Opportunity for better offer and self developed Duties :- · Analysis and control full set management account done by account assistant. Preparing group management report and submit to Managing Director before dateline. · Dealing with external auditor for yearly financial report. · Preparing tax computation and submit to Tax Department before dateline. · Internal audit checking for other branches located other province. · Daily cash collection for all showroom and bank in cash to nearly bank. · Monthly stock take and warehouse. Achievement :- · Successful clear and update all backlog company account from year 2003 until year 2009 including submitted to Authority Government Department.
Account Executive
Era Baru Sdn. Bhd.
2006.03-2007.03
(a year)
Location : Seremban, Negeri Sembilan, Malaysia Introduction : Era Baru Sdn Bhd is a Malaysian property development and investment holding company based in Seremban, Negeri Sembilan in Malaysia. The company was incorporated on September 8, 1981 under the umbrella of Grand Linage Sdn Bhd. Since its incorporation, Era Baru together with its parent company and other subsidiaries have successfully completed more than 4,000 units of residential and commercial properties within Negeri Sembilan. & Financial Controller) Yearly turnover : USD 80 million Reason for leaving : Change working environment, safety issue Duties :- · Analysis and control full set management account and direct report to Financial Controller before dateline. · Preparing payment voucher and issued cheque for supplier and monthly expenses. · Preparing tax computation and report to Financial Controller. · Received collection from buyer and bank in to nearly bank. · Monthly site visit for foreign workers wages payment.
From Audit Assistant to Audit Semi Senior
Francis Chia & Co
2001.04-2006.03
(5 years)
Location : Seremban, Negeri Sembilan, Malaysia Introduction : Francis Chia & Co was founded by Mr Francis in 1986, specializes to provided audit, accounting and tax servicing for company. (from part time basic to full time staff) Reason for leaving : Change to commercial line Duties :- · Audit company client account assigned by Audit Manager. · Consolidated client company account for preparing yearly Financial Report. · Preparing tax computation and submit to Tax Department before dateline. · External audit to client office and perform monthly or yearly stock take. · Audit training for the junior staff. Other Working Experience (Part Time)