SUMMARY The person in this position is responsible for assisting Dean to deal with daily affairs, foreign communication and business issues, providing administrative support to the other administrative and operational aspects of the work. Secretary of Dean must have strong coordination and execution to process a variety of documents. She should timely find problems to Dean for feedback, and put forward her own suggestions. Transmit an order from above, to convey the managing director’s instructions, and supervise each department executive. SCOPE AND IMPACT OF JOBBasic responsibilities 1. Summing up the institute annual work, including arrange and master Dean’s schedule. 2. Responsible for assisting Dean arrange meetings, prepare materials and record the conference summary 3. Responsible for assisting Dean of the daily reception work. 4. Assist Dean handling correspondence files, and drafting, printing, registration and archiving the managing documents. 5. Instruct the drafting of relevant documents according to Dean of the instructions 6. Participate in regular meetings of the institute, and make a report 7. Answer the phone, make appropriate response, if necessary, and take good the telephone records 8. To complete other duties that Dean or the director of the Office assigned. Special Responsibilities 1. Assist Dean Coordinate the relationship between the various departments and deal with the relationship between customers and government officials 2. Could treat with various emergencies properly, timely and effectively 3. Complete daily work independently within the scope of work when Dean goes out for business,

REQUIRED KNOWLEDGE AND EXPERIENCE (knowledge and experience necessary to do job)SKILLSMust have the ability to use the email and OA system on Microsoft or Lotus Notes skillfully.Must have basic composition skills.Must be familiar with all kinds of Office Softwares such as PowerPoint and word Excel etc.Must have the knowledge of document management and also needs to know something about commerce.English must be her (his) national language. Related work experienceShould be skillful in handing human relationships, such as interact with people from all departments within the institute and with clients and government officers outside the institute.Formal education or equivalentBachelor’s degree with commercial English, Business management, Science & Engineering major.Other--Must be British and American --Female or male and She (He) must be 25~33 years old.--Good external image temperament will be must.--Since the Dean’s job is irregularly, the secretary has to work with him at night or even in weekends. During the time when the Dean goes out for business, she should accomplish her job independently.