Support to Executive Directors Routine, help to make the best use of his/her time by dealing with secretarial and administrative tasks; Travel arrangements, accommodation, flight tickets, meeting schedule for business trip; Producing documents; briefing papers, reports and Presentations; Organizing local meetings and video conferences, screening phone calls; Prepare all the reimbursements every month on time for the financial department; Organizing and attending meetings and ensuring the CEO, VP and Board Committee is well prepared; Manage the Agenda with Private and Business Appointments; Minutes; Prepare Executive summaries; Coordinate with other departments as necessary for events, meetings, presentation and internal procedures; Support in everything including business and personal appointments. Proactively managing complex calendar and scheduling requirements at an efficiency which isn’t hindered by frequently changing plans and priorities. Organize both small and large scale events from end to end.Management of appointments with different Countries respecting Time Zones Marketing support with events organizer, providers quotation, internal and external communication, Town Halls, Trainings, Fireside chats, Conferences, Executives Interviews and Speeches. Internal and External CommunicationsBudget MonitoringHR Support:Engagement ideasActively listen to positive and negative points about processStrong internal communicationRaise points of attention to those responsibleQuick problem resolutionHighest ethics, confidentiality and professionalism Ideas for challenges presentedWork closely with business leaders to understand expectationsStrong multicultural understanding and applicationAbility to build collaborative relationships with internal customers

Responsible to organize documents per departments; Forward the Documents for a specific person of each team; Monthly Budgets Control; Spreadsheets, Responsible for specifics payments, data basis.

Internal and External Communication (team and clients). Organization and Coordination of Stands, Town Halls, Conferences, Trainings, Lecture. Marketing Material follow ups. Souvenirs requests Budget Control

Responsible for pre conferences for students reservation and trips. Support to Directors agenda, meetings and business trips. Organize documents, prepare all the reimbursement every month on time for the financial department; Coordinate with other departments as necessary for events, meetings, presentation and internal procedures; Support in everything including business and personal appointments