Job Title: Office Administration ConsultantLocation: Beijing, ChinaReports To: Office ManagerType: Full-timeDuration: 6 months, with possibility to extend SUMMARY:The Office Administration Consultant is mainly responsible for administrative work of The Energy Foundation Beijing office, so as to create and maintain an effective and efficient working environment.ESSENTIAL DUTIES & RESPONSIBILITIES1. Administrative Support Manage the front desk, including receiving guest, answering and filtering phone calls, and managing couriering service. Provide support in travel arrangements and travel managements. Keep and manage contract seal, following office policies. Facilitate lease renewal and support office expansion and relocation as needed. Arrange maintenance services on a regular basis and repairing services as needed. Manage cleaning service providers and ensure the cleanness and tidiness of the office. Manage fixed-asset inventory for furniture and appliances and dispose items as needed. Support office buildout & retrofit projects. 2. Office Procurement Take charge of office daily purchases, including but not limited to office supplies, furniture, equipment, catering/food, books/subscriptions. Manage vendors to provide high standard services, and achieve balance of service quality and cost efficiency. Negotiate and renew vendor contracts, and keep vendor list up to date. Handle bills and arrange payments to vendors in a timely manner. 3. Meetings & Events Support Play a leading role in logistics arrangements for office-wide meetings and events, such as organization’s anniversary, funder’s trip, and rountable/conference. Take charge of organizing staff meeting and team building events, such as outings, annual party, and office lunch. 4. Others Undertake additional tasks and responsibilities as assigned by supervisor. Back up other colleagues as needed.This job description reflects the assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.Please email a cover letter and resume (Chinese & English), under subject line "Application for Office Administration Consultant"

REQUIRED KNOWLEDGE, SKILLS & ABILITIES: Education: Bachelor’s degree and above, preferably in a related field: English, business administration, social work and etc. Working experience: Three-year and above working experiences in office administration. Employment experiences in event organization are strongly preferred. English level: ability to communicate fluently in both spoken and written English. Project management skills: ability to manage projects according to a set of procedures and rules, follow the necessary steps rigorously, with a good understanding of the purpose, scope and timeline of the projects. Problem solving skills: ability to use logics to solve simple problems independently, and demonstrate potential to solve complicated problems. Communications: ability to communicate with others clearly, listen actively and write with clear logics. SUCCESS FACTORS: Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally. Mission-driven/Initiative –Inspired by the organization's vision and mission, and take actions with ownership, can-do attitude and proactive mindset. Team Spirits – Collaboratively works toward solutions which benefit all involved parties; willingly cooperate with others to accomplish team/organization objectives.