What We’re Looking For 2-3 years of experience in administration, operations, or HR support (agency or regional experience a plus). Experience in recruitment coordination or HR admin. English Language Proficiency Highly organised, reliable, and detail-oriented. Strong communication and interpersonal skills (English proficiency required). Comfortable working across time zones and using digital collaboration tools (Google Workspace, Slack, Notion, Excel/Sheets). Self-starter who can manage multiple priorities with minimal supervision. Enthusiastic about supporting creative and fast-paced teams. Nice to Haves Basic finance or accounting exposure (expense or payroll tracking). Familiarity with digital hiring platforms and coworking space management. Fluency in Chinese and other Southeast Asia language (Bahasa, Vietnamese, Tagalog, Thai) What We Offer Exposure to multi-market operations and leadership teams across APAC. Opportunity to grow into a broader Operations or HR role as the team expands. Hybrid and flexible working environment. Supportive team culture with a focus on learning, collaboration, and growth.

1. HR & Recruitment Coordination Manage candidate pipelines and schedules — liaising with applicants, arranging interviews, and updating tracking sheets. Support job posting across platforms (LinkedIn, JobStreet etc.) throughout SEA region. Prepare candidate summaries and maintain records of evaluations. Coordinate freelancer contracts and extensions with the leadership team. Maintain HR documents (contracts, NDAs, onboarding forms) and ensure compliance with company templates. 2. Administrative & Office Support Coordinate meetings, calls, and travel schedules for the leadership and project teams. Manage shared calendars, meeting notes, and action trackers. Maintain digital filing systems and documentation across teams. Assist with contract preparation, invoicing, and vendor coordination. Support onboarding logistics for new hires or freelancers (access setup, documentation, welcome materials). 3. Finance & Operations Support Track and reconcile monthly team expenses, reimbursements, and receipts. Support salary, benefits, and cost benchmarking across markets (in collaboration with finance and operations). Help prepare monthly expense summaries and documentation for finance reporting. Coordinate with vendors, coworking spaces, or suppliers on administrative matters (e.g., workspace renewals, invoices). 4. General Support for Leadership Assist with presentation materials, reports, and meeting summaries. Support cross-functional initiatives — e.g., training sessions, team-building activities, or internal communications. Handle confidential information with discretion.