Global event planning, official meetings, sports events, hospitality and communication management, travel arrangements, client service, Gala, social, and fundraising events.

MIssion Bit is a non-profit organization dedicated to inspiring and empowering high school students to unlock their full potential in tech by providing quality computer science project-based courses through after-school programming. It leverages the power of relationships and networks, and works across private, public, and corporate sectors to improve access to computer science education.With my partner, I planned and produced all the necessary for the coordination: venue, food & beverage, A&V, photographer/videographer, and entertainment. - Collaborated with internal stakeholders and suppliers on event logistics and communications.- Created detailed floor plans and communicated room setups to on-site facilities staff.

The Forestry and Fire Recruitment Program (FFRP), is a nonprofit organization developed in direct response to the growing need for wildland firefighters and emergency personnel. The organizations mission is to increase the supply of wildland firefighters/emergency personnel from nontraditional and underrepresented communities; by providing the training, skills, and experiences needed to secure entry-level jobs/careers with relevant agencies - giving social and career support offered through a collaboration of stakeholders.

Smart Meetings publishes cutting-edge meeting content in print and digital magazines 12 times per year, hosts world-class networking events for meeting professionals, hotels, destinations, and convention and visitor bureaus, produces CEU-accredited webinars, and offers a myriad of digital resources.- Planned and managed 3-day events, up to 350 attendees, for Meeting Professionals and suppliers, 10 events a year, nationwide.- Coordinated Smart Woman Award in New York - the annual awards program recognizes uplifting industry forces in a special issue of Smart Meetings magazine.Responsibilities:- Developed event project plans including strategy, goals, timeline, and roles and responsibilities.- Ensured efficient planning execution and maintained effective communication with stakeholders throughout the process.- Managed pre- and post-budget activities.- Supervised the work of the key registration vendor (TEAM event management) and performed data entry and daily administrative functions in CRM Salesforce and the registration system, maintaining attendee profiles.- Collaborated with sponsors, speakers, and CVBs to manage contracts, speaker bios, session descriptions, and other essential event materials and inquiries.- Handled communications via email, web, Salesforce, registration management and mailbox management.- Created pre- and post-event communication mailings for all categories of attendees.- Handled administrative tasks: shipping, paperwork, inventory, and coordinating event supplies.- Managed run of show, content production, AV needs, and vendors.- Managed hotel room assignments, working closely with the Group Rooms Coordinator for accuracy and timely updates. Managed airport manifest and transportation needs.- Provided onsite event registration and direct assistance to attendees.- Overseen venue operations and onsite event execution.- Coordinated with Marketing to send out post-event surveys and report to sponsors, speakers, and attendees.

- Orchestrated IT conferences, galas, special events, and festivals with attendance exceeding 10,000.- Managed events for prominent clients, including Harpers Bazaar, the FIFA 2018 World Cup, and the AI Journey Conference for the Government.- Spearheaded digital projects for both corporate clients and nonprofit organizations.

Main achievements:- Increased efficiency by improving business processes, and doubled company profit.- Reduced project execution time by 30% by implementing project management tools and training.Responsibilities:- Defining, implementing and revising operational policies and guidelines for the company.- Developing and executing new growth directives.- Working with the human resources department to create job descriptions, hire competent personnel, and oversee employee training programs.- Working with the human resources department to develop and implement staff evaluation parameters.- Liaising with departmental heads to develop financial plans and ensure company-wide operational compliance.- Keeping track of the company’s revenue margins and conducting budget reviews to maximize profits.- Overseeing client support services.- Managing procurement and resource allocation.

Main achievements:- Organized events for the Board of Directors, 35 events a year often involve dignitaries and government officials.- Oversaw the budget for travel and events, ensuring cost-effective management of resources. - Reduced companys costs by implementing a Travel Policy for the Head office in Moscow, 24 local branches in Russia, and international in Zurich, Viena, Deli, and Shanghai.Facilitated event and booking support by creating and managing an online internal booking system. Responsibilities:- Organized events for the Board of Directors, shareholders meetings, and visits of state officials to company premises. - Planned corporate retreats for the first and second-level executives twice a year, including itinerary planning and coordination of sports, entertainment, and sightseeing activities.- Offered visa support to employees.- Defined travel policies and procedures.- Negotiated special corporate prices and discounts with travel vendors, maximizing cost savings for the company.- Suggested improvements and innovations in travel programs- Enforced compliance with travel policies and SLAs among employees and suppliers, maintaining consistency and accountability.- Analyzed data to optimize budgets, - Accredited the company with the Business Tourism Association, and participated in industry exhibitions and awards.- Provided internal corporate PR support for the department.

The Global Management Challenge is the largest Strategy and Management Competition in the world. It’s the largest international event based on business simulations, in which more than 750,000 university students and company managers participate in this event throughout the world.- Arranged an annual competition with 240 attendees from 26 countries. - Created ideas for online portals and event landing pages, and developed brand styles.- Managed the production process for constructing structures, banners, and other event materials.- Organized special flights from Moscow to event locations.- Orchestrated press events for media coverage.- Managed Opening ceremony and Gala, coordinated venues, AV, F&B.- Facilitated film and photo shoots.- Provided delegate management services: recruited, trained, and coordinated delegate assistants.

I combined roles as Executive Assistant and Events Manager for the Owner and CEO, overseeing client, vendor, and employee participation in events both domestically and internationally.Main achievements:- Arranged international partner events in Europe: Belgium, France, Holland, Italy, and Germany.- Organized Annual International Agricultural Festival with 400 attendees from 30 countries.Responsibilities:- Managed event logistics including registration, passport and visa support, agenda creation, accommodation, transfers, translation services, and entertainment.- Collaborated with European company partners to develop visit programs and prepare joint presentations for vendors.- Led event management efforts including supplier selection, budgeting, and additional staff recruitment.- Coordinated concierge services worldwide for the company Owner.