Professional Office Assistant Role in an International Consulting FirmWe are an international Sales and Marketing Consulting company with offices in London, Shanghai and Singapore. We deliver unique insights about markets and competitors to our clients by combining quantitative and qualitative techniques. Professional Office Assistant Role in an International Consulting Firm We are seeking a professional Office Assistant to assist with recruitment, research and day-to-day office functions. Reporting in to the Office Manager in London, your duties will include the following: Recruitment We are looking for a dynamic individual to help us grow our expanding team in Shanghai. We need someone who is comfortable and experienced in this area and has an understanding of the media used to recruit bright, new graduates from top Chinese universities. Specifically the individual will be required to recruit the right type of individuals and Associate Consultants for our organisation through the most appropriate media as well as manage the recruitment process directly through liaison with our preferred universities. This will include the whole process of managing a presentation, sending invitations directly to students and promoting the company and associated roles directly on the campus. Administrative Duties - Administrative duties would include the following: - Respond to telephone, face to face and E-mail enquiries - Co-ordinate all enquiries - both written and face to face - Manage and maintain office and equipment supplies - Supervise office security including access to the building and key management - Manage office inventory and the management of the maintenance of equipment - Ordering stationery supplies - Assisting with monthly financial reconciliation, petty cash management and expenses and recording and submitting the above as required - Assisting with the induction and training of new staff - Creating, maintaining and updating staff records and personnel information - Collating weekly time usage sheets for staff - Arranging travel for the MD and other members of the Shanghai office as required Research Activities - Assisting Researchers and carry out desk research and telephone interviews to obtain information about companies and their activities as well as analysing market trends. - Supporting the team of Researchers and Consultants by presenting - Assisting with the production of client presentations. - Assisting with the production of client presentations. If you are interested, please kindly send your CV in English to (login to check email)

The Person - An individual who is very flexible, comfortable taking the initiative in recruitment matters and keen to manage the expansion of a dynamic team - Good organisational skills and the ability to prioritise tasks efficiently - Attention to detail with good numeracy and financial skills - Excellent written and spoken communication skills - Very high standard of spoken and written English – highly essential - Team player – foster good relationships and collaborate effectively - Proficiency in Microsoft Office: specifically Excel, Powerpoint and Outlook to a very high standard - University degree – highly desirable but not essential - 2 years administrative experience that has included recruitment - A willingness to get involved with a variety of tasks given the entrepreneurial nature of the business